Executive Administrative Assistant

Description:

Responsibilities and duties :

• Provide administrative support to Vice President level executives
• Manage all aspects of executive calendar daily, coordinating meeting schedules and gathering necessary information/material for preparation of meetings
• Coordinate complex travel plans, both domestic and internationally
• Reconcile expense reports; prepare presentations and other forms of correspondence
• Maintain confidentiality and security of office and data
• Handle routine correspondence from both internal clients & external contacts
• Answer & screen telephone calls
• Coordinate and maintain department work flow

Basic qualifications :

• Bachelors’ Degree or 5+ Years Executive Administrative Assistant experience supporting multiple Executives
• 5 + Years’ experience with planning and coordinating meetings and events with external stakeholders
• 5 + Years’ experience coordinating complex travel arrangements, both international and domestic
• 5 + Years’ content management for corporate messages
• 3 + Years’ experience in Microsoft Suite specifically PowerPoint

Nice to haves (preferred qualifications) :

• Comfortable communicating discrepancies in corporate communications
• Stays current and easily adopts new office technology & tools
• Willingness to work flexible hours
• Strong written and oral communication skills
• Experience with sensitive and confidential data
• Attention to detail and organization skills
• Ability to prioritize multiple tasks to meet deadlines
• Ability to interact with all levels of the organization internally (officers, executive-level and non-executive) and external customers
• Self-starter who anticipates activities and/or problems and proactively addresses

Traits we seek :

• Curiously investigate everything – ability to solve problems analytically, creatively and collaboratively
• Lead with confidence – thought leaders who empower those around them
• Learn by doing – an entrepreneurial mindset that’s driven by hands-on experimentation
• Embrace resilience – seeing every challenge as a learning opportunity and invitation to grow