Admin IV General - 10

Title

Administrative Assistant

Job #

50998

Classification

Admin

Location

Kokomo, Indiana

Hourly Rate

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Position Description

Seeking Administrative Assistant for a full-time position.

Job Duties:
* Provide the following assistance to Director level employees as needed
* Travel arrangements
* Process Expense Reports
* Scheduling Meetings using Outlook calendar
* Coordinate customer meetings
* Meeting customer in lobby and escort to meeting room
* Food and drink ordering from outside restaurants for meetings held
* Arrange business dinners as requested
* Coordinate presenters on the agenda
* Send directions to our site, parking instructions, and security instructions to customer prior to meeting
* Maintain Organizational Charts, Conference Room Schedules, employee Seating Chart and File Cabinet List(s)
* Distribute electronic communications to the site as directed
* Maintain and update Badge Request form
* Process material card order requests and submit applicable monthly expense reports
* Assist Engineering personnel with Shipping and receiving needs
* Order all office supplies for wing and stock necessary supply cabinets
* Maintain printers in office area
* Make name plates for new employees
* Distribute incoming mail in office area
* Provide assistance to engineers regarding passport renewals and visa applications
* Point of contact to send NDA’s to Vice President for his signature
* Assist with special projects as needed

Initial Duration: 12 months

Primary Skills Required

* Self-motivated, willing to take initiative, and not require direct supervision. * Proficient in Microsoft Word, Excel, and PowerPoint, Concur, Outlook.

Primary Skills Preferred

Education Required

* High School Diploma or GED * Will consider someone with undergraduate degree, in lieu of direct industry experience, related to a sales, hospitality, business, or similar field.

Education Preferred

See Position Description

Work Experience Required

* Scheduling, coordinating, secretarial, or administrative experience - preferably in an engineering, technical or business environment. * Will consider someone with undergraduate degree, in lieu of direct industry experience, related to a sales, hospitality, business, or similar field.

Work Experience Preferred