Administrative Assistant

Position Description:

Perform administrative duties in the assigned organization of a unit. Coordinates meetings and travel schedules, using independent judgment and problem solving skills. Support calendar activities within the department. Establish and maintain confidential files and records. Uses common systems and advanced technology, i.e. Internet, e-mail, appropriate software packages. Makes discretionary decisions. Develop and modify detailed presentations and reports. May be required to provide back-up support to Admin III. May support 8th level managers/executives.

Skills Required:

Make independent judgment when appropriate. Strong interpersonal skills. Ability to work with minimal or no supervision. Excellent verbal and written communication skills. Strong ability to be flexible and handle multiple projects at once. Extremely high level of organizational skills. Proficient with Microsoft office tools (Excel, Word, PowerPoint). Ability to work in a team environment

Skills Preferred:

• Assist with validation analyst functions: o Create test activities o Tag parts o Create barcodes o Support the creation of customer reports o Support customer displays o Shipment of items to other labs • Assist with the completion of expense reports • Assist with the completion, submission and tracking of purchase orders o Track invoices for budget purposes • Support the tracking and update for validation team goals • Support the ordering of the following items: o Office supplies o Lab supplies o Group Lunches o Recognition items o Coffee Supplies o Business Cards • Responsible for updating validation information such as: o Organization charts o Global lab uptime o Vacation timeline for group o Validation Sharepoint Site • Arrange vehicles for customer visits • Support the submission of IT requests for: o Phone moves o Laptop request o Desk moves o New employees

Experience Required:

3 - 5 years experience.

Experience Preferred:

Currently attending college with a major in a business related curriculum

Education Required:

High school graduate or GED.