Administrative Assistant

Seeking a Senior Administrative Assistant for a full-time position with benefits. Initial duration is for six months with possibility of extension and/or conversion to direct hire.
The primary function of this position is to provide administrative support for various Marketing and Commercial Operations business leaders.
Duties and responsibilities:
* Utilize Office 365 Suite tools for all job functions.
* Performs administrative duties related to maintaining and planning, scheduling, and arrange business meetings and travel itineraries utilizing Outlook tools.
* Prepare and reconcile expense account using the Concur tools
* Process business leaders invoices in the Markview accounting system
* Exceptional written and verbal communication skills.
* Anticipate the needs of business leaders
* Demonstrated dependability and unquestioned integrity and trust, capable of handling confidential information.
* Excellent organizational skills to handle increased workloads as required and flexibility to adapt to special circumstances and needs
* Organizes and maintain files of business leaders using Office 365 suite , such as teams collaboration.
* Maintain department organization charts for business leaders utilizing Office 365 links
* Maintain executive leadership lists quarterly and upload on the Sharepoint site
* Maintain executive marketing directory of product line managers quarterly and upload on Sharepoint site
* Maintain sales managers Nano Rep Tool quarterly
* Collaborate on BULB tool with NAS organizer
* Manages office supply orders and and promotional marketing as needed for marketing business leaders.
* Distributes Corporate sports tickets as directed by coordinator in digital format to customers and employees
* Proven ability to interact successfully with varying levels in and outside the organization in a demeanor that is representative of the leadership team
* Collaborate meeting details with executive assistants of business leaders sending out respective evites as required.
* Attention to detail is critical here
* Partners with operating functions across the divisions as needed such to ensure division and site consistency
* Maintains a dedicated knowledge of procedures, with a broad knowledge of department, divisional products and company organization utilizing Teams and Yammer O365 tools
* Trouble shooting for business leaders on Office 365 tools, Markview invoicing and Concur travel and expense report tool.